Patricia M. Clancy - Clerk of Courts

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Frequenty Asked Questions - Criminal

1. Can you verify that the person on your Web Site is the same person about whom I am inquiring? Can you verfiy an identity by a Social Security Number?

2. What happened in court today regarding a specific defendant?

3. Can I look up a case on the Web Site without a case number?

4. Do you have a list of telephone numbers on your Web Site for all the Clerk of Courts departments?

5. What do I need to file a criminal charge on someone?

1. Can you verify that the person on your Web Site is the same person about whom I am inquiring? Can you verfiy an identity by a Social Security Number?

No, we are unable to verify identities with or without the use of a Social Security Number.

2. What happened in court today regarding a specific defendant?

Contact the courtroom directly. You can get the phone number by calling (513) 946-5672 or (513) 946-5635.

3. Can I look up a case on the Web Site without a case number?

Yes, try search by name, attorney name, or judges name.

4. Do you have a list of telephone numbers on your Web Site for all the Clerk of Courts departments?

Yes. All the departmental telephone numbers can be accessed by clicking Contact Us and then Clerk Personnel or by clicking on the desired department under Divisions.

5. What do I need to file a criminal charge on someone?

If a crime has been committed your first contact should be the police. Serious crimes require presentation to the Hamilton County Prosecutor and a Grand Jury. If upon investigation the officer believes a misdemeanor charge should be filed, he will issue a referral for either the Clerk of Courts for immediate issuance of a warrant or for Private Complaint Mediation. A referral for immediate issuance of a warrant may be brought to the Justice Center – Room 112 where the complainant must fill out the necessary paperwork and be sworn in as to the facts of the case. The Deputy Clerk will then assign a case number and issue a warrant.

In some instances, the Deputy Clerk may not feel that there is probable cause for the warrant. In these cases a supervisor will review the situation. If this supervisor agrees that there is no probable cause, the warrant will be refused.

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